Security is an element that is never to be overlooked by any SharePoint administrator. You may be working with your new system, or planning to manage the integrity of your existing system- A good admin is one who never misses a chance to add an extra layer of security to his/her system. In this article, we are going to discuss the effectiveness of SharePoint security model and also some tips and best practices to manage the security model of your SharePoint system.
What is the SharePoint security model?
SharePoint possesses a very graceful model of managing the security of your new as well as existing system. It is based on the type of users, groups, and level of permissions given to them. The SharePoint consist of a farm that includes various servers in an individual SharePoint system- Basically it includes the front end, database servers, and applications. The level of security here is quite simple and depended on the role or type of user. For example, a farm admin has all the powers of the Central Administration of the SharePoint that is why an admin can have a control over the entire system.
Some tips for the best practices in SharePoint:
- Do not overload your farm with a number of admin users-
You should appoint a very few farm admins and also make sure that they are adequately trained for the purpose. A farm admin possesses a lot of power; if he does anything erroneous then it might affect the whole system at once. So, it is better you train your farm admins properly before deploying them to the actual system.
- Deploy your best users as Site Collection Admins-
Training should be given to your best users to act a Site Collection Admins. The users have an actual knowledge of the ground. You can utilize their actual knowledge of the system to provide your SharePoint farm with better and capable admins.
- Create a standard permission level that can be combined to give powers to the users-
In SharePoint, users are classified on the basis of the level of permissions given to them. The permissions may vary as follows:
Read permission: Access to View the contents and download files
Contribute permission: Access to contribute to existing lists and libraries
Edit permission: Access to manage the lists and edit the contents
Full Control over the system: Access to create new lists and content items
Try to keep the permission levels as specified above, it will simplify the security model and makes it easy to diagnose the user problems.
- Utilize inheritance as much as possible-
The utilization of inheritance will make your SharePoint security model very simple, and easy to setup and deploy. Inheritance makes the cascading to SharePoint Group Permission very easy by the admin to the child users. So, you do not have to define the permissions yet again. That means, every sub-site will share the same level of permission as its top-level site collection. However, you can break the inheritance if you detect the need for unique permissions at some level of the site collection.
Concluding, SharePoint is a collection of various platforms and tools, you need to follow a very standardize approach to avoid any ambiguity and clutter on your system. You can follow these standard yet best practices to manage the security model of your SharePoint environment.