Defining a security plan to protect an organization’s IT infrastructure is an essential step in ensuring cybersecurity for the organization. In order to ensure an appropriate response and ensure good data protection, it is necessary to think of the ecosystem as a whole. The printing infrastructure is a point too often neglected; here are some tips to improve the security of your printing system.

Securing the Infrastructure and Connected Devices

Devices connected to the enterprise infrastructure via the company’s network or user accounts are one of the vulnerability points. It is therefore essential to administer these different devices with certain security solutions such as Microsoft Enterprise Mobility + Security for example.

The printing infrastructure and peripherals in the broad sense is, therefore, an aspect to be taken into account to ensure the company’s good computer security. One of the major difficulties is, of course, first of all, to identify the points of vulnerability. A large volume of key information passes through different types of peripherals such as photocopier, mobile phones, fax, etc.

According to a study by IDC User Perspectives on Print Security in 2015, more than 30% of organizations do not have security policies in place for access management and supervision as well as control of rights vis-à-vis printers, and network-attached devices. In general, IT departments and security managers believe that the protections implemented are sufficient to protect both the entire network and the connected peripherals. The perimeter security is often insufficient and all the equipment and peripherals, therefore, represent so many security flaws.

Tips to improve your SharePoint Security Management

Enterprise Device Risks

The threat is therefore very real and it appears obvious only when malware such as Wannacry or NotPetya eventually blocked the computer system of the whole organization. Such attacks usually lead to very serious consequences: $ 300 million losses for Maersk in 2017…

Neglecting the entry points of printers and other connected devices is too great a risk to take. Indeed, these peripherals treat everyday data, documents and information vulnerable, even confidential, both digital and on paper. These contents considered as strategic are therefore vulnerable to attacks in the absence of protection. In the end, it can be considered that a company that does not take its printing infrastructure into account in its security policy is as vulnerable as if it had no IT security policy at all!

The risks involved in such vulnerability are numerous: disruptions in service leading to large losses, damage to the public image of the company (imagine a moment announced to a partner that data concerning him have been released in nature …) loss of turnover, loss of time, etc. But the evolution of the regulation now also requires greater protection measures. In fact, the arrival of the European Data Protection Regulation (RGPD) requires measures to be taken or large exposures to be imposed (up to 4% of global turnover or 10 to 20 million for non-market organizations).

Secure its printing environment to limit risks

For some companies, depending on the means deployed, it may seem difficult to deploy a security and backup strategy for their computer system. The first problem is that responsibility for this task is widely shared within the company. Among the actors involved are the IT department as a whole, the service managing the installations, the security manager, the network service and the end users.

Sharing responsibility usually leads to a multiplication of exploitable vulnerabilities and vulnerabilities. Moreover, the lack of information on the security solutions encourages employees to consider this risk as impossible to cover. However, these security threats can be overcome to anticipate future risks. The definition of a security and IT restoration plan with the help of an external service provider can, therefore, make it easier to secure infrastructures by covering these various vulnerabilities.

Possible measures can range from simple securing of peripherals to further measures concerning the securing of files and data per se. possible solutions must, therefore, cover these different aspects:

  • Managing Devices
  • Authentication and authorization of employees
  • Management of authorization levels and data security
  • Protection of equipment and infrastructure at all levels

Data protection at the transit level on devices is clearly a weak link in infrastructure security. By adopting a global approach, companies can eliminate the various vulnerabilities that may appear.